Pet Business Staff Cost Calculator

Your current software

Enter your current platform costs or use the presets.

Current software

Monthly base fee $99

$/ mo

Per-user fee $15

$/ user / mo

Team size 5

staff

Cost divergence as you grow

Animal Friends OS

$45/mo flat · Unlimited staff · Zero per-user fees · Zero per-location fees

Your annual savings

Switching to Animal Friends OS ($45/mo flat)

$1,368

Saved Per Year

Their Monthly Cost

$174

AFPC OS Monthly

$45

Monthly Savings

$129

Cost Multiple

3.9x

At 5 staff, your current software costs 3.9x more than Animal Friends OS. Every new hire adds $15/mo to their bill and $0 to ours.

At 10 staff members

$249/movs$45/mo

At 20 staff members

$399/movs$45/mo

At 30 staff members

$549/movs$45/mo

Start Free Trial — $45/mo Flat →

14 days free · No credit card · Unlimited staff

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We will send your detailed cost analysis plus a free 14-day trial of Animal Friends OS.

Why per-user pricing punishes growth

Per-user pricing seems reasonable at first — $15/user is "only" $15. But software costs are supposed to give you leverage, not scale linearly with headcount. When your software bill grows with every hire, it becomes a tax on growth.

How per-user fees compound over time

Consider a business that starts with 3 staff and hires 2 people per year:

Year 1 (3 staff): Per-user platform = $1,548/yr, AFPC OS = $540/yr
Year 2 (5 staff): Per-user platform = $1,908/yr, AFPC OS = $540/yr
Year 3 (7 staff): Per-user platform = $2,268/yr, AFPC OS = $540/yr
Year 5 (11 staff): Per-user platform = $2,988/yr, AFPC OS = $540/yr

Over 5 years, cumulative difference: $6,072 in extra costs for the exact same features.

Platforms that charge per-user fees

Time To Pet: $99/mo base + $15/staff. The most aggressive per-user model in pet care software.
Gingr: Tiered plans with staff limits. Exceeding the limit forces an upgrade to a more expensive tier.
MoeGo: Per-staff add-on charges on higher tiers.
DaySmart: Higher tiers required for more users, effectively a per-user cost.

Animal Friends OS charges $45/month flat. No per-user fees. No per-location fees. No staff limits.

Built for businesses that plan to scale

If you are building a team, your software should reward growth, not penalize it. Animal Friends OS was built by an owner who runs a real facility with real staff — and who refused to accept per-user pricing as normal.

Staff cost calculator FAQ

What is a per-user fee in pet care software?

A per-user fee is a monthly charge for each staff member who logs into your software. Platforms like Time To Pet charge $15/month per staff member on top of a base fee. With 10 employees, that adds $150/month to your bill — and it grows with every hire.

How much does per-user pricing really cost over a year?

A 10-person team on Time To Pet ($99 base + $15/staff) pays $249/month or $2,988/year. The same team on Animal Friends OS pays $45/month or $540/year. That is $2,448 per year in savings — enough to fund a significant equipment upgrade.

Does Animal Friends OS charge per user?

No. Animal Friends OS is $45/month flat with unlimited staff logins. Whether you have 1 employee or 30, the price never changes. There are no per-user fees, no per-location fees, and no hidden charges.

Why do some pet care platforms charge per user?

Per-user pricing maximizes the vendor revenue as your business grows. It is designed to scale their income with your success. Flat pricing like Animal Friends OS aligns incentives — your software cost stays fixed so more revenue drops to your bottom line.

What if I only have 1-2 staff members right now?

Even with 1 staff member, most per-user platforms cost more than $45/month. And the real cost shows up when you hire: each new employee increases your software bill permanently. With flat pricing, hiring never affects your software costs.

Is this calculator free?

Yes, completely free. No signup required to use it. Enter your email to get a detailed cost comparison report and a 14-day free trial of Animal Friends OS.